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Copyright 2005

Collinsville, Oklahoma

City Commission Minutes
for April 4th, 2005 (& 4/7 Work Session)
Subject to Approval At Next Meeting
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AT THE REGULAR SESSION OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE CITY OF COLLINSVILLE, OKLAHOMA, HELD, APRIL 4, 2005 NOTICE OF WHICH WAS GIVEN BY AGENDA POSTED, APRIL 1, 2005, THE FOLLOWING MEMBERS WERE PRESENT:

Mayor Stan Sallee
Vice Mayor Gail Rogers
Commissioner Pam Porter
Commissioner Bateman
Commissioner Overholt

Mayor Sallee called the meeting to order at 7:19 p.m.


The Consent Agenda was presented for approval:

1. Minutes of the City of Collinsville Regular meeting of March 21, 2005.
2. Disbursements and Payroll; Non-Dept Misc., $0.00; Municipal Court, $932.60; Police, $7,858.72; Animal Control, $141.63; Fire, $4,586.03; Street, $1,072.15; Vehicle Maintenance, $5.00; Sanitation Contract, $0.00; Recycling, $0.00; Park, $354.20; Cemetery, $5,320.95; EMS, $1,680.72; Capitol Improvements, $0.00; Payroll, for April #1 $28,057.34; Water & Electric Bonds $0.00 for a total all funds of $50,009.34.
3. Cemetery Deeds: Terrell Hooks (1 space).

Commissioner Overholt made a motion to approve consent agenda. Commissioner Porter seconded the motion.

YES: Overholt, Porter, Rogers and Bateman.
NO: None. Motion carried.

UNFINISHED BUSINESS

1. Discussion and possible action approving Resolution 2005-01 that directs filing and notification of the publication of the 2000, 2001 and 2003 supplements of the Collinsville City Code.

City Clerk, Karen Randell-Clark, gave the Board background information concerning the need for this resolution.

Motion made by Commissioner Porter to approve Resolution 2005-01 that directs filing and notification of the publication of the 2000, 2001 and 2003 supplements of the Collinsville City Code. Commissioner Rogers seconded the motion.

YES: Porter, Rogers, Bateman and Overholt.
NO: None. Motion carried.

2. Review, Discussion and possible action thereon on approving proposal and contracting Auditing services with Wilson, Dotson and Associates.

Bob Wolfram gave the Board background information concerning the RFP's received. Wolfram referred Board to supporting documentation in agenda packets. Wolfram made the recommendation to accept the proposal and to contract the auditing services with Wilson, Dotson and Associates.

City Attorney, Ken Underwood, updated Board on conversation with previous auditor, Jim Rush, about any working papers he may have. Underwood stated that Rush has billed the City for auditing services in progress for fiscal year 04-05 and recommended that we discuss his billing in near future as new auditor will also charge for auditing services for fiscal year 04-05. Sallee concurred. Underwood stated that Rush stated that new auditor may make request to see any of his records.

Motion made by Commissioner Overholt to approve proposal and contract auditing services with Wilson, Dotson and Associates. Commissioner Bateman seconded the motion.

YES: Overholt, Bateman, Porter and Rogers.
NO: None. Motion carried.


3. Discussion and authorization for staff to advertise for City Manager opening.

Wolfram referred Board to supporting documentation included in agenda packet and explained updating the wording of the job description recommended to be advertised. Commissioner Porter noted a typographical error in the description. Porter also asked what publication the job will be advertised. City Clerk stated that it will be advertised in the Oklahoma Cities and Towns publication on May 1 and the OML website immediately. Vice-Mayor Rogers questioned if the charter required the publication also be in the newspaper. Wolfram stated he would follow up on this and find out. Commissioner Bateman asked for a copy of the advertisement to be included in the applicant notebooks.

Motion made by Commissioner Porter for staff to advertise for City Manager opening. Vice-Mayor Rogers seconded the motion.

YES: Porter, Rogers, Bateman and Overholt.
NO: None. Motion carried.

4. PUBLIC HEARING: Discussion and possible approval of ordinance760 relating to Corridor and Main Street Theme Appearance District design review policy, process, procedure and guidelines within designated corridors within the City of Collinsville.

Wolfram gave background information concerning ordinance and reminded board this was a public hearing. Discussion and several question raised by board such as future ordinance amendments, if ordinance will eliminate metal buildings and salvage areas and why west corridor was not included. Wolfram addressed the questions and concerns.

Mayor Sallee opened public hearing. Ted Wright questioned about 50% of property owners would need approval. Wolfram stated the 50% approval pertained making Collinsville a historic district and that did not pertain to this ordinance. Wolfram stated this ordinance add an additional review process and is fairly generic. There being no further comment from the public, the public hearing was closed.

Motion made by Commissioner Overholt to approve Ordinance 760. Commissioner Bateman seconded the motion.

YES: Overholt, Bateman, Porter and Rogers.
NO: None. Motion carried.


5. Discussion and possible approval of Emergency Clause pertaining to Ordinance 760.

Motion made by Commissioner Overholt to approve emergency clause pertaining to Ordinance 760. Commissioner Bateman seconded the motion.

YES: Overholt, Bateman, Porter and Rogers.
NO: None. Motion carried.

6. PUBLIC HEARING: Discussion and possible approval of Ordinance 761 relating to Corridor and Main Street Theme Appearance District design review policy, process, procedure and guidelines within designated corridors within the City of Collinsville.

Wolfram states that ordinance 761 sets standards and process of site plan review. Vice Mayor Rogers questioned if this ordinance will affect existing buildings. Wolfram stated no, unless they were to do major renovations.

Mayor Sallee stated this is a public hearing and opened the floor for comment. There being no public comment, the public hearing was closed.

Motion made by Commissioner Overholt to approve ordinance 761. Commissioner Bateman seconded the motion.

YES: Overholt, Bateman, Porter and Rogers.
NO: None. Motion carried.


7. Discussion and possible approval of Emergency Clause pertaining to Ordinance 761.

Motion made by Commissioner Overholt to approve emergency clause pertaining to ordinance 761. Commissioner Bateman seconded the motion.

YES: Overholt, Bateman, Porter and Rogers.
NO: None. Motion carried.


8. Discussion and possible action, on a request by Commissioner Bateman, to establish an employee First Aid and CPR training program.

Commissioner Bateman stated in light of what has happened recently she would like the city to have a mandatory First Aid and CPR training program for city employees. Elizabeth Sullivan, EMS director, stated she is certified to train. Bateman asked Sullivan if she would be willing to construct a program for employees. Sullivan stated she would. Board discussed whether program should be voluntary vs. mandatory, the times courses would available, possibility of evening classes, overtime compensation and number of students in each class.

Motion made by Commissioner Porter directing City Manager to coordinate with EMS director to establish a voluntary employee First Aid and CPR training program. Commissioner Overholt seconded the motion.

YES: Porter, Overholt, Rogers and Bateman.
NO: None. Motion carried.


EXECUTIVE SESSION

Consideration and possible action to go into Executive Session to discuss and possibly take action on the following:

1. Confidential communication with City Attorney regarding pending investigations, proceedings, claims and litigation as allowed by O.S. 25, 307 (b) (4).

· John Tattershall
· ONG Franchise

2. Discuss and possible consideration concerning employment, hiring, appointment, promotion, demotion, disciplining or resignation of any salaried officer or employee as allowed by O.S. 25, 207 (b) (1).

· Assistant Sexton

3. Discuss and possible consideration concerning employment, hiring, appointment, promotion, demotion, disciplining or resignation of any salaried officer or employee as allowed by O.S. 25, 207 (b) (1).

· Customer Service Clerk II

Commissioner Porter made a motion to go into executive session. Commissioner Bateman seconded the motion.

YES: Porter, Bateman, Overholt and Rogers.
NO: None. Motion carried.

Board went into executive session at 8:25 pm. Board returned from executive session at 9:35 pm. Board had questions concerning Customer Service Clerk opening and was discussed with City Clerk. City Clerk addressed their questions.


1. Possible actions on any matter considered in executive session.


No action taken.


NEW BUSINESS

Consideration of any new business, which can be considered an emergency, to come before the City Commission not known about or which could not have been reasonably anticipated at the time of posting this agenda.

There being no further business, the meeting was adjourned at 9:48 pm.

================ CMA Minutes Follow:

Chairman Stan Sallee called the meeting to order at 7:03 p.m. and led the flag Salute. Chairman Sallee asked audience to continue standing for a moment of silence in memory of Jim Whitlock, city manager, who passed away on Monday, March 28, 2005.

The Consent Agenda was presented for approval:
1. Minutes of the Collinsville Municipal Authority Regular Meeting of March 21, 2005.
2. Disbursements and Payroll; Administration, $3,770.18; Parks/Swim Pool, $0.00; Electric Operations, $206,759.12; Street, $0.00; Civil Defense, $0.00; Building/Code Enforcement, $0.00; Sanitation/Recycling, $0.00; Buildings, $0.00; Community Planning, $818.40; Non-Dept Misc. $973.15; Professional Services, $2,680.85; Insurance, $0.00; Water/Sewer Distribution, $632.34; Water/Sewer Treatment, $6,238.82; Payroll for April #1 $18,287.82; Electric and Water Bonds, $0.00; for a total all funds of $240,160.68.


Motion was made by Porter and seconded by Bateman to approve the Consent Agenda in its entirety.

Roll Call:

AYE: Porter, Bateman, Rogers, Overholt and Sallee.
NAY: None. Motion carried.

Unfinished business

City Manager Report

1. The passing of Jim Whitlock. Wolfram stated that Whitlock exemplified professionalism, had great experience and kept things moving.

2. Vision 2025 projects

o Fire/EMS- Wolfram stated the building is 85% complete and is schedule for move in around June 1st.
o City Hall- Wolfram stated that the steel is scheduled to go up within 2 weeks. Building will have new duct work and leaking roof is scheduled to be repaired.
o D/N Neighborhood- Façade & City Park Plan/Project. - FHLB application and LandPlan master park planning process discussed.
o TEA-21- Wolfram referred trustees to 4/2/05 Tulsa World article about ODOT aid to beautification plan.


3. April Work Session Meetings are scheduled with the following discussion topics.

Thursday, April 7, 2005, 7 pm, Police Conference Room

o Sanitary Sewer System/Water Treatment and ODEQ consent order - Jay Updike, HUD and Don Fifer, Water & Sewer Treatment.
o ONG and Community Cable Franchise Consideration

Wednesday, April 13, 2005, 7 pm, Police Conference Room

o Waste Connections- Michael Patton, MET director will attend.
o Fire/EMS study - Copies of study will be available for review.

4. SKO RR Update - Currently monitoring their progress. SKO has until June 25 to comply with order.

5. Fire and Police Contract Talks in progress.

Trustees had several questions pertaining to the demolishing of buildings owned by the railroad. Wolfram stated he will get clarification on which buildings SKO must clean up or remove.

Mayor Salle extended recognition and thanks to Commissioner Pam Porter; City Clerk Karen Randell-Clark; Pastors' Roger Brumley, Sheri Davis, Jim Carney, Kelvin Limbocker, Tim Prock; and Barbara Bilderbank, with St. Francis EAP program, for providing grief counseling to the city employees.

Consideration of any new business, which can be considered an emergency, to come before the Authority not known about or which could not have been reasonably anticipated at the time of posting this Agenda.

No new business. There being no further business the meeting was declared adjourned at 7:19 p.m.

ATTEST:
______________________
Karen Randell-Clark, Secretary

 

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Supplied by City Clerk April 8th

AT A WORK SESSION OF THE MAYOR AND BOARD OF COMMISSIONERS/COLLINSVILLE MUNICIPAL AUTHORITY OF THE CITY OF COLLINSVILLE, OKLAHOMA, HELD THURSDAY APRIL 7, 2005 NOTICE OF WHICH WAS GIVEN BY AGENDA POSTED APRIL 5, 2005 THE FOLLOWING MEMBERS WERE PRESENT:

Mayor Stan Sallee
Commissioner Pam Porter
Commissioner Melodie Bateman
Commissioner Brad Overholt

Vice-Mayor Gail Rogers was absent.

Meeting called to order at 7:04 p.m.

· Sanitary sewer

o Jay Updike, Holloway, Updike and Bellen made presentation to board. Discussion concerning system capacity, ODEQ consent order and water treatment system upgrade.

· ONG Franchise

o Discussion concerning ONG franchise direction and possibilities of intervention petition.


· Community Cable Franchise

o Discussion concerning attorney review of contract submitted.


There being no further business the meeting was declared adjourned at 8:45 pm.


___________________________________
Stan Sallee, Mayor

___________________________________
Pam Porter, Commissioner, Ward I

____________________________________
Gail Rogers, Commissioner Ward II

____________________________________
Melodie Bateman, Commissioner Ward III

____________________________________
Brad Overholt, Commissioner Ward IV

ATTEST:

____________________________________
Karen Randell-Clark, City Clerk

Agenda: Special Session of City Commission 7pm Wed. April 7th to discuss: Sanitary Sewer System Capacity, ODEQ consent order and Water Treatment System Upgrade, ONG Franchise and Community Cable Franchise
(Minutes below)