City Commission Meet -- Nov. 15, 2004 -- Collinsville, OK -- www.cvilleok.com

The Collinsville City Commission met Monday, Nov. 15th
at 7pm (at the City Hall Annex, 1126 West Main) for the regular meeting of the Municipal Authority and Commission.

COLLINSVILLE CITY COMMISSION REGULAR MEETING
All were present except Commissioner Melodie Bateman.

III. CONSENT:
1. Approval of Minutes of the Collinsville City Commission Regular Meeting of November 1, 2004 and Minutes of the Collinsville City Commission Special Meeting of November 10, 2004.
2. Approval of disbursements and payroll.
3. October Financial Reports
(Approved)

IV.UNFINISHED BUSINESS

1. Consideration and possible action to transfer $25,000.00 from the Sales Tax Reserve fund to the 1999 Sales Tax fund for the purpose of paying bonds and interest payments.(Approved)

2. Consideration and possible action to transfer $42,000.00 from the Sales Tax Reserve to the General Fund for the purpose of paying bills and cover overdraft. (Approved)

3. PUBLIC HEARING: Discussion and possible approval of Ordinance 750 pertaining to annexation of the North half of the NW quarter of Section 26, Township 22 N, Range 13 East of the Indian Base and Meridian. (Approved)
4. Discussion and approval of emergency clause pertaining to ordinance 750. (Approved)

5. Consideration and possible approval of a Resolution 2004-09 finding that façade improvements achieve a legitimate public purpose, finding that specific criteria are to be met in reviewing and awarding matching grants and that adequate supervision and audit controls are part of the administration of the Main Street Façade Matching Grant Program.
(Previous Discussion). (Deferred to Dec 6)

6. Consideration and possible approval of a private property owner façade easement agreement relating to the Main Street Façade Matching Grant Program. (Deferred to Dec 6)

7. Consideration and possible approval, on a request by Greg Smith with Crossland Construction Company, Inc., to close Center Street between 14th and 15th Streets from current date to June 30, 2005 in order to complete construction at Collinsville Middle School. (Approved)

8. Consideration and possible approval of one-time pay increase for City Employees to be effective December 15, 2004. (Approved)

9. Report from EMS Director, Elizabeth Sullivan, concerning recent changes in the EMS Department. (No Action Required ... just status ... regarding mutual aid billing for Oologah calls and having a second ambulance & crew available for 3 days a week.)

V. NEW BUSINESS

1. Consideration of any new business, which can be considered an emergency, to come before the City Commission not known about or which could not have been reasonably anticipated at the time of posting this agenda. (None)

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Collinsville Municipal Authority Agenda:

CONSENT:
a) Approval of Minutes of the Collinsville Municipal Authority Regular Meeting of November 1, 2004.
b) Approval of disbursements and payroll.
c) October Financial Report.
(Approved)

V. UNFINISHED BUSINESS

1. Acting City Manager Report. (Status by Bob Wolfram on:
a) Trash complaints still dropping (from ~10% to 2% as customers get used to new system). Expect written report from Waste Management on Dec. 6th. City to clarify that start time for collection is 7am due to complaints of noise as early as 6am. Will also seek to clarify limb pick up policy if bundled (outside polycarts).

b) Signal Project at 5th & Main. Protection bars have been added for the expensive electronic signal equipment box next to the intersection. Future improvements may be requested after final cost audit by ODOT

c) Vision project status: Fire/EMS building construction has been delayed by rain 17-18 days. Bid packets have been sent out for City Hall rebuild. Bids will be opened Dec. 1 (the 3rd anniversary of the fire). Discussions have begun with former Mayor Jack Hodges on possible removal of the old building at the lot adjacent to the new Fire/EMS building. A larger parking lot (and other potential pocket park additions) would be shared by the city, library & funeral home based on early plans. There will be a public meeting Nov. 23rd to review plans for downtown improvements to sidewalks, traffic lanes, lighting, ...etc.

d) Appearance District boundaries have been set for 6 distinct corridors. The citizens committee will meet again Nov. 22 to define draft standards.

VI. Consideration of any new business, which can be considered an emergency, to come before the Authority not known about or which could not have been reasonably anticipated at the time of posting this agenda. (None)