The Collinsville City
Commission met Monday, August 2nd at
7pm (at the City Hall Annex, 1126 West Main) for the regular meeting
of the Municipal Authority and Commission.
City Commission Topics:
All Present: Mayor Stan Sallee / Vice Mayor Gail Rogers / Commissioner Pam
Porter / Commissioner Melodie Bateman / Commissioner Brad Overholt.
III. Consent Agenda: Approved
1. Report from City Auditor,
Jim Rush on Financial Statements, Supplemental Report, and Planning Report
for Year End June 30, 2004. The auditor said everything
appreared in order. Mr. Rush did point out a few items that he felt the Commissioners
might want to note. He said sales tax income was flat compared to last year;
trash collection brought in $41K more than last year; misc. income (e.g. surplus
auctions) were up $113K; EMS required half as much subsidy as last year (only
$40K); Police Department expenditures were up (with the new building set up
3. Consideration and possible
action to award EMS/Fire Station construction contract.
2. Consideration and possible action to award Solid Waste contract.
to previous discussion)
After a lengthy discussion over which portions of the
original bid could be considered -vs- new bid information/clarifications,
a motion was made by Commissioner Pam Porter to renew the Risley's & Son
Inc. one year contract (with existing containers). That motion died for lack
of a second. Commissioner Brad Overholt then moved that the bid of Waste Connections
Inc be accepted for the 3-year option with polycarts and once a week pickup.
That motion was seconded and approved (with Porter voting against). At that
point the Risley's indicated they would no longer be picking up trash (beyond
August 20th) as they were already beyond their last approved contract and
the only workers that hadn't quit when the original contract was not approved
would be back in school by that time. At the previous commission meeting there
was discussion to allow Risley to have the business for at least 60 days assuming
that if a different contractor was selected they would need at least 30 days
to get new trucks and polycarts. Waste Connections representative at the meeting
(Brenda Merchant) offered to try and start before 30 days if the city needed
that to happen. She said that early start would have to be without new containers
initially. Before a multi-year contract can be finalized the solid waste collection
funding will need to be moved from the city to the CMA ... which the auditor
agreed is where it probably should have been already.
(link to previous discussion)
The low bid of Builder's Unlimited was accepted by the
commission. Their base bid was $758,311 with completion within 210 calendar
days. The other five bids ranged up to $906,000 and 320 days. Additional alternate
work was also approved which brought Builders Unlimited bid up to $836,938.
The 120 days start with contract signoff which typically takes about a week.
According to my rough calculations that would put the target completion in the
Feb/March time frame in 2005. The
fire department is current housed at the former recycling center at 156th St.
North and 129th E. Ave (5th St)-- Ted
4. Discussion and possible
action on Resolution 2004-07 regarding to a flashing speed sign in the area
of Highway 20 & Collinsville High School. (see photo above ... link
to previous discussion).
approved spending $4000 to help ODOT put a flashing warning sign near the
high school. The school was unable to pay for it directly as the sign would
not be on school property. The school did however offer some options for the
city to recoup the cost. Those options including reconsider of the previously
requested waiving of demolition fees for middle school buildings and use fees
for city park tennis court use by the schools.
5. Consideration and possible action to close 13th Street from Main to Center
from 5:30 to 9:30 pm on Saturday, August 14th for the Collinsville Library
Annual Gala, request by Dr. Susan Babbitt, Director, Collinsville Library.
to more info)
6. Consideration and possible action to approve contract language for the
lease purchase of two police units previously approved by the City Commission
on May 14th, 2004. (Approved ... this was contract wording
change to conform to state law for city budgets on a fiscal year basis instead
of multi-year normal lease).
Consent agenda: approved.
V. UNFINISHED BUSINESS
1. Report from City Auditor,
Jim Rush on Financial Statements,
Supplemental Report and Planning Report for Year End June 30, 2004. (Same
2. City Manager Report:
Collinsville Mayor Stan Sallee is now a member of the
Tulsa County Criminal Justice Authority along with other local mayors. Mike
Tinker is the new vice chairman of an INCOG transportation group.